G Suite is more than an email, calendar, and simple file sharing service. G Suite is a productivity suite that serves as a platform for a range of tools that helps your team, and your business, work more effectively. 9 ways your team can be more productive with G Suite: Share Files, Not Copies: Stop […]
Email Overload is a Global Epidemic ! According to a recent McKinsey study, an average person spends 13 hours/week reading and replying to emails, a completely reactive activity, which is not part of anyone’s job description. What a waste of time! The team at Sanebox has spent the last 5 years helping professionals fall in […]
Sanebox and Sanebox for Business In an ideal world, our inboxes would hold only those items we expect to be working on now. Unfortunately, it is easy to be overwhelmed by the volume of email that comes in each day. What if you could eliminate email clutter? If you could … Train your inbox to […]
News over the past few days that hackers have posted almost 5 million email addresses and passwords on an online forum has caught the media’s attention in large part because about 4.7 million of the addresses appear to be gmail accounts.
This is NOT, however, a breach of Gmail or Google Apps.
The information appears to be from other sites and sources for which users provide their email address as their login. In fact, several people that have found their address on the list report that the information is not their login information for Gmail or Google Apps. As reported by Mashable, your risk is low.
Given it is not a Google Apps or Gmail breach, are you at risk?
Maybe! Google has already analyzed the list and found some users that may be using their Google account password for other sites. Google has notified these users and is forcing them to change their passwords. For the bigger picture:
If you use the same username/email address and password for all of your services, and one service is breached, then you are at risk of hackers gaining access to some or all of your services.
If a service is breached and you have granted the service access to your Google Apps environment, your data may be at risk.
Step One: It is not easy, but avoid using the same password for multiple services, sites, or accounts. And don’t write passwords down to remember them.
Step Two: Be careful when and how you allow services to connect with one another. For example, LinkedIn needs your gmail.com password if you are going to import contacts. While this may be safe to do, other services may not be as trustworthy.
Step Three: Read and understand security permissions when you install apps on your mobile devices. Many apps recognize and request access to other apps and services already on your phone. Human nature is to say “grant” or “allow” without reading or fully understanding the implications, risks, or the trustworthiness of the app’s creators.
Note for Businesses, Governments, and Schools running Google Apps: Users installing 3rd party apps, particularly on cell phones, may be granting access to data stored in Google Apps. To see if you have a risk, we offer a Google Apps Security Health Check that will document access rights and evaluate your level or risk, if any.
One hesitation that business leaders have when deciding to move to Google Apps is how their staff will react. People can feel attached to Outlook, as it is likely the work email client they have know for years.
While many employees already use Gmail personally, they may hesitate when it comes to work email.
Share these 7 Reasons why Outlook users learn to love Gmail and help your users make the transition.
- Filters. Gmail has a thorough automatic spam filter. Employees can also set up individual filters that will opt out, unsubscribe from, and label superfluous messages, as well as organize emails that help individual productivity. Unlike in Outlook, filters are not “local” to any system; they work regardless of the device used to access Gmail.
- Instant IM. Google maintains the user’s most recent email recipients on a chat list, which is on the same screen as the inbox. With one click, Gmail users can start secure IM chats or initiate Google Hangouts. Hangouts gives instant access to voice and video conferencing between individuals and with groups of up to 15 people.
- Priority inbox. Gmail predicts which emails are most important based on what your employees have read in the past or have selected as important. Employees can also flag emails with a star as they go through them, which helps identify which messages are most urgent.
- Labels. Instead of organizing emails into just one folder, labels allow employees to tag emails that fit into more than one category. Labels work with Filters and Search, from any device.
- Search. Google is good at search. Gmail leverages Google’s outstanding search functionality, allowing users to find emails with a quick keyword search. While Outlook requires you remember where you saved your emails or use the clumsy advanced search window, Gmail searches across all Labels automatically, or refine your search to one or more labels.
- Performance. Gmail doesn’t have the service hiccups that Outlook often has. Outgoing emails are sent quickly, incoming emails appear instantaneously, and inbox management requires no waiting.
- Mobile. Employees can easily check Gmail when they’re on the go! Gmail has a dedicated mobile app that makes email messages easy to access on Android devices and iPhones.