Category: Data Protection

Partnering for G Suite Productivity

G Suite is more than an email, calendar, and simple file sharing service.  G Suite is a productivity suite that serves as a platform for a range of tools that helps your team, and your business, work more effectively. 9 ways your team can be more productive with G Suite: Share Files, Not Copies: Stop […]

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The Cost of Ransomware

The cyber criminals behind ransomware see their efforts as a volume business.  Charge too much, and victims will not pay. Targeting businesses and organizations in wealthier countries and in cities where people and businesses are most likely able to pay, the typical ransom is often about $500.  More recently, we have heard of ransoms between […]

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A Better Cloud Admin Solution

BetterCloud Logo
With over 200 new features add yearly, the capability of Google Apps is growing in features and capabilities. Across our customer base, we see adoption and use of these features by individuals and teams growing as well.

You want and need to understand how Google Apps is being used, and working, for your business. With more collaboration and data in the cloud, you want to ensure that documents are properly shared, with appropriate privacy and protections. At the same time, we want to keep administration simple and efficient.

We have a solution:

BetterCloud recently release a new tiered service designed to solve each of these issues, and you can try it for free.

BetterCloud Basic is a Domain Health Center for your Google Apps domain, letting you monitor activity, define alerts, and analyze usage.

BetterCloud Pro is a robust suite of administration and management tools for Google Apps that simply admin tasks with an expanded set of controls that save you time and effort.

BetterCloud Enterprise adds auditing, discovery, compliance, and data loss prevention features, giving you the ability to monitor, manage, and mitigate data permissions and exposures in real time.

 

You can try BetterCloud for free, and without obligation.  Here’s our offer:

We will …

  • Install BetterCloud Basic for free in your Google Apps domain
  • Activate a no-obligation, 30 day trial of the BetterCloud Enterprise and Pro Features
  • Over the course of the free trial, we will highlight and demonstrate key features, including running a basic data security audit report for your review

At the end of the the trial, you decide if the cost/benefit of BetterCloud Pro or Enterprise is appropriate for your domain, and we will keep you subscribed. If not, you can keep using BetterCloud Basic for free.

To keep it simple, you can request the trial with two clicks.  Click here* to open a request email, then click Send.  Our team will promptly respond and activate your free trial.


*If you purchased Google Apps directly from Google, or another partner, we can still provide the trial. We also offer license discounts and other incentives for moving your account over to us. Contact us if you are interested in the savings and/or our services.


 

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Restore Google Drive Files Offers Some (but not enough?) Protection

google drive
Among the myriad of new features and upgrades announced at Google I/O this week, Google added the ability to restore users’ Drive files that have been deleted from the Trash folder.

While offering some protection, the feature is limited in its scope.

  • You cannot restore individual files; you can only restore all files deleted within a date range you provide.  The minimum date range is 1 day (24 hours).
  • You can only restore files for individual users, one at a time.
  • You can only restore files that were deleted from Trash within 25 days.
  • When restoring files, the permissions are not restored.  Only the user will have access to the files.

With these limitations, we do not expect the ability to restore a user’s Google Drive files will be of great use to most organizations.  With a limited retention period and lack of granularity, the tool provides a big shovel when most users need a spoon.

The solution also depends on users’ ability to recover information from the Trash folder, a process we find difficult at times due to the limited ability to search Trash in Drive.

True backup/recovery solutions give users and administrators that critical features that deliver more usability and effectiveness:

  • Flexible retention:  Allow organizations to implement policies related document and records management, including extended retention and removal of data past retention windows.
  • File-Level / Item-Level Restore: Most data loss and restore needs result from human error or action and impact fewer than 5 files.  Acceptable restore capabilities include the ability to restore individual files (or entire accounts) and should include the ability to select file by version or point in time.
  • Protect Meta Data:  Protect the meta data as well as the files themselves.  File ownership, permissions, etc. should be preserved and recoverable with the file.
  • Data Export:  Provide the ability to export data so that it may be migrated to other accounts and/or other systems.
  • Administrative Control:  Identify and allow backup/restore administrators that are not full domain administrators.

Absent many of these features, the ability within Google Apps to restore a user’s Drive files is a limited feature that will not meet most organizations’ needs for data protection.

Third party backup/restore solutions are still a necessary and appropriate component of a robust Google Apps environment.

Feel free to contact us if you would like to explore backup/recovery options and solutions.

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Surprising Stats on Cloud Data Loss

10 stats on data loss
Yes, you can lose data in the cloud!

Our friends at Backupify recently conducted a study, Protecting Data in the Cloud: The Truth About SaaS Backup, which revealed some very interesting results based on how IT perceives the safety and security of their cloud-resident data.

54% of IT professionals have implemented some form of SaaS applications

81% of IT pros that use or plan to use SaaS apps categorize the data stored in their SaaS apps as “very to extremely important”

52% of IT pros don’t currently back up their SaaS data (or even plan to)

79% of IT pros believe their SaaS application is being backed up by their solution provider

1 out of 3 companies using SaaS lose data

47% of SaaS data loss occurs from end-user deletion

17% of SaaS data loss occurs when an employee overwrites data

13% of SaaS data loss occurs when a hacker deletes data

47% of IT pros back up SaaS data with a manual export

15% of IT pros back up SaaS data with cloud-to-cloud backup

If you want to learn more about protecting your SaaS and cloud data, please send us a note.

Note: This post is based on a Backupify Blog Post, which you can see here.

 

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